Every person has the same 24 hours in a day. Regardless, how did some people achieve success in their lives? And some say, “I don’t have time for this.” The truth is that most people do not know how to manage their time effectively. The author of this book investigated time management with successful people and came up with 15 secrets to help you manage your time.
1. Time is the most important asset:
Do you ever wish you had more hours in a day? If I have at least an hour, I might be able to clean the house. I might be able to finish this course in an hour. However, have you ever considered how CEOs manage their businesses with the same 1440 minutes in a day? Everyone is given the same 1440 minutes. However, it is up to you to use them wisely.
Do you leave your wallet open in public? Did you post your ATM PIN on social media? No, why? You know the value of money. Time is much more valuable than money. However, you can earn money after you have lost it. However, you cannot reclaim the time. it’s gone, it will go forever.
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2. The Most Important Task:
The first step in time management is determining the most important task. You may have several tasks to complete in a single day. But which is the most important? Learning, composing, working out, or cooking? Whatever the case may be, Determine your priorities. Then, implement the “eat that frog” strategy. It is nothing more than completing an important and time-consuming task in the early morning. Because, according to research, you will be more productive in the first two hours after waking up. The majority of people waste their first two hours on social media and other activities. Successful people make efficient use of their first two hours, which are productive hours.
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3. Work from your calendar, not a to-do list.
The second step in time management is to create a calendar. How often do you make a to-do list? How many times have you done everything on your to-do list? Make a calendar instead of a to-do list. When you make a to-do list, you complete only the quick and easy tasks, leaving the important tasks undone. Making a calendar can help you manage your time better. If you truly want to work out every day and care about your health, no matter what happens, you will always find time to finish the task. Think about how important the task is that you want to complete.
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4. The Procrastination Cure:
You don’t put things off because you’re lazy. When you set your goals or make your task list, you procrastinate because,
1. You lack motivation, and/or
2. You underestimate the power of present emotions versus future emotions.
- Assume you made the decision to eat fruit salad for a week and went to the store. You end up buying yourself some refrigerated meat.
- You decided to get up at 5 a.m. When the clock strikes 5, you awake, turn off the alarm, and go back to sleep.
We take priority of the present moment over the future one. If we aren’t jumping out of bed excited to start our project, it is because our dreams aren’t big enough. They aren’t enough to be motivating. And it all boils down to pleasure and pain. Consider these two questions the next time you procrastinate.
- What pleasure will I derive from doing this?
- What kind of pain will I experience if I don’t do it?
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5. There will always be more to do:
We always want to finish the work before we leave the office. Even if it takes longer, we will sit and finish it. But did you know that wealthy people never do this? Why? They understand the value of time.
“My day concludes when I am tired and ready to go home, not when I am finished.” I’m never finished.
A manager’s work, like that of a housewife, is never done. There is always more that needs to be done, more that should be done, and always more that can be done.” As a result, you must master the practice of letting go of more, because there will always be more to do. Once you’ve mastered this, you’ll find it easier to fit in your workouts, get home to your family at a reasonable hour, and spend time on yourself without feeling guilty.
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6. The Secret Productivity Tool:
Branson, Sir Richard. “If you have a thought but don’t write it down, by the next morning it may be gone forever,” said arguably our most celebrated entrepreneur. Always carry a notebook with you wherever you go. Make a note of it:
- Getting to know new people.
- Make a list of everything and anything you don’t want to forget.
- New thoughts and ideas.
- You heard or learned a powerful message.
- Hints or secrets revealed.
- Tape your business card to the inside front cover so that if you ever leave it in a conference room or on a flight, a kind stranger will return it to you.
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7. Manage your inbox:
Distractions abound in our lives. How many emails do you get each day? You waste valuable time every time you receive an email. Do you truly need those emails? Don’t you consider it a waste of time?
- Unsubscribe from unwanted emails such as fashion and food emails.
- Turn off all email notifications: email is not a time-sensitive mode of communication. Yes, you may respond later. So set aside a specific time each day to check all of your emails. Turn off notifications until then to avoid distractions.
- Remember that every email you send and every cc you include means you will almost certainly receive a response in your inbox. You will receive fewer emails if you send fewer.
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8. Maximize your meetings:
Why are the majority of meetings so bad?
- The meeting begins late: When attendees are aware that the meeting will begin late, they are more likely to arrive late. As a result, it will be delayed even more.
- The wrong people are in the room: Don’t invite anyone for the sake of inviting someone. It will waste not only their time but also yours.
- Meetings are dominated by the wrong people: Overconfident and extroverts, by nature, tend to dominate meeting communication—at the expense of others who may know more but are less likely to share a meeting format.
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Successful people strategy:
- Attend meetings only if someone is making a payment.
- Choose a weekday for a full day of work with no interruptions such as meetings. For example, meetings, seminars, and conferences should never be scheduled on Wednesdays. Wednesday is a productive day.
- According to the study, while sit-down meetings lasted 34% longer than stand-up meetings, they produced no better decisions than stand-up meetings.
- Don’t allow smartphones during meetings.
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9. One Little Word That Multiplies Success:
“The difference between successful people and very successful people is that very successful people say ‘no’ to almost everything.”
- Can we go for coffee? Say, “No.”
- Can you call me? Say, “No.”
- Can we go for lunch and discuss future events? Say, “No.”
- If you are certain that nothing will change during the meeting, Say “NO.”
Every time you say yes, it will begin to occupy you. When you say yes to someone, they keep asking you week after week or month after month. You will come to regret it later. You should not say no to everything; rather, you should think about it carefully.
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Remember, there are only 1,440 minutes in a day!
But we are hesitant to say “NO.” Why?
- Someone’s feelings may be hurt.
- You simply hate being impolite.
- You have no idea what your priorities are.
- You truly hate it when people think you’re terrible.
- You want to please other people.
How do you achieve success if your priorities are people and feelings? You must give up something in order to achieve something. People would recognize your dedication to your work after your successes. So don’t feel guilty if you say “No.”
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10. The powerful Pareto Principle:
- I have seven rooms in my house but only use three of them.
- I have 20 apps on my phone, but I only use 5 of them.
Despite having more, you can not use everything. You can only focus on 20% of what you have, regardless of how much you have. As a result, it’s more important to adopt the mindset of identifying the few things and activities that will provide you with enormous gains.
- Perform smart work.
- Check your priorities and complete them as soon as possible.
- Improve your abilities in a specific area.
- Recognize that you can work less, stress less, and increase your happiness by identifying the 20% of goals and activities that are most important to you.
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Time management encompasses not only business but also your health and well-being. Allow for adequate sleep. Don’t skip breakfast just to save time. Nowadays, technology makes it easier to manage your time. You can set timers on your phones. Some people prefer to work early in the morning, while others prefer to work late at night. According to my personality, I am a morning person who can work peacefully and efficiently in the morning. All you need to do is figure out what works best for you. Keep in mind that everyone has the same 1440 minutes in a day.